Evidence is now overwhelmingly electronic. What data is out there that could help you serve your client? It is in your firm’s best interest to have an eDiscovery tool and corresponding eDiscovery workflow in place.
eDiscovery software (or document review software) is designed to process all types of documents into a secure environment to conduct document review. Simply drop a zip or PST file onto Digital WarRoom, and the tool will extract all metadata specific to each document. For example, an email could have data like: to, from, cc, bcc. eDiscovery tools will allow you to filter on any metadata field which can help you narrow your corpus into documents most relevant to the investigation. Upon processing, Digital WarRoom software will also index plain text words in all documents. When reviewing, you will be able to use the keyword search function as a further filtering option.
Document review is where your team will spend most of their time during an eDiscovery project. When your documents are done processing, open up reports and analysis tools to give yourself some high-level clues of what is in your data set. Who are the major players? How many documents are there by extension type? What is the distribution of create-dates among the corpus of documents? Is there anything wonky about the data set like password protected documents or documents with macros? eDiscovery software will help you first and foremost by giving you the tools to know your data!
You have the ability to set up custom marks, issue codes and protective order designations which allow you to make a range of decisions on each document. Marks will determine relevance or privilege while issue codes determine where a relevant document fits into your claim construction.
There are several other tools available to make your life easier. Redact over confidential information by simply drawing a black box on the TIF image. For every document marked as privileged, our tool will create a corresponding privilege log entry and let you choose from and edit a list of “canned” privilege types and privilege reasons.
Once you have identified responsive documents to be produced, go through some quality control (QC) steps to ensure that all documents in your production are appropriate. Decide on specific documents or file types to produce as imaged or native. eDiscovery tools will have built-in mechanisms to image and endorse – thereby converting your documents to TIF format and burning important information onto each document such as the bates number and protective order designation. Finalize your production, decide which metadata fields to export, and wrap up your production into a special format called a load file to send to the opposing party.
A cloud-based eDiscovery subscription for all matters and your entire team
A cloud-based eDiscovery solution for one or more users to complete a single matter without the long-term commitment
An all-in-one, desktop eDiscovery application licensed to a single machine
Digital WarRoom®, also doing business as GGO LLC, spun out of K&L Gates in 2002 as a full service eDiscovery vendor. After managing over 10,000 large matters for hundreds of law firms and GCs, we began developing our own software for sale and use by our customers. In 2012, we began to migrate our business model to a SaaS, subscription Software Company, noting major trends in the industry that prices are commoditizing and technology is giving legal professionals the power to deliver discovery services themselves. We’re here to help you meet your requirements and as stated in Rule #1 of the FRCP, enable you to provide “Just, Speedy and Inexpensive” eDiscovery.
