Digital WarRoom Features

Automatic Document Processing

Loading data onto Digital WarRoom is as easy as dragging and dropping your collection onto the tool. Digital WarRoom will extract all metadata from your files for filtering. The tool will also index all words in your documents to make those words searchable in review.

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Advanced Filtering & Keyword Searching

Filtering and searching will be the backbone of your document review workflow. By using multiple filter criteria in combination with multiple keywords, you can narrow down to the exact subset of documents you are looking for.

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Right Click And Mark Documents

Marking documents as privileged is as easy as a right click and mark. There are several types of designations designed to give you a full range of options in your decisions on each document – Marks, Issue Codes and Protective Order Designations. There are several workflows for marking documents that depend on your own style and needs.

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Privilege Log

Digital WarRoom will automatically add a new privilege log entry every time a document is marked as privileged. This log keeps track of which reviewer ID marked the document and when the document was marked. A privilege log is required by law in order to maintain the integrity of your eDiscovery review.

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Redactions

Redacting over privileged or confidential information is common in eDiscovery. Digital WarRoom allows you to redact any area or inverse area of a document and add a custom label for that redaction. To use our redaction tool, the document must be imaged. Simply right click and image a document, then redact.

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Social Media Analysis (Who to Whom About What)

Most eDiscovery projects typically contain many emails. If you have 500 GBs of documents to review, its likely that you don’t have a strong idea of the documents in your review environment. Who to Whom (About What) provides a heat map grid of emails that hit on your keyword with individual email senders on y axis and all email recipients on x axis. In a quick glance, red and orange boxes show the most common email correspondence in the data set.

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Email Thread Visualizer

Email threads often diverge off in different directions when emailers cc and bcc different combinations of people throughout the thread. The email thread visualizer gives you the ability to visually track long threads across many users. It is important not to lose track of these email threads in eDiscovery as they often tell a story. For example: when one document hits on a relevant keyword, the entire thread may be worth reviewing more closely.

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OCR - Searching Images and PDFs

Digital WarRoom’s OCR engine will detect and index words from images and PDFs. This means that all words in images and PDFs will be scanned and are therefore searchable when reviewing documents. For example, if you OCR a picture of a stop sign, you will be able to enter the keyword “stop” and the same image will appear in your filter set.

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Identify Languages

Many eDiscovery projects handle documents containing two or more different languages. Digital WarRoom uses google translate API to detect foreign languages in your documents and translate them into your desired language.

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Claw Back Management

The sheer volume of data in existence means that flawless eDiscovery is much more difficult in today’s age. To minimize risk and consequences for possible errors in your production, a claw back clause should be agreed upon during your 26 (f) conference. During your project, if you find that you are about to send (or have already sent!) documents to adverse counsel in error, you can use the “clawback” feature to remove them from the local copy of the production.

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Hosting Opposing Party and Third Party Productions

Digital WarRoom makes it easy to add a production from an adverse party. We can handle documents and loadfiles in industry standards formats for eDiscovery tools. Digital WarRoom can also overlay metadata from other productions, meaning that you can align the metadata fields from another production with your own local fields. 3rd party data may be messy because it is out of your own control, so Digital WarRoom consultants are always happy to assist.

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Deduping

eDiscovery professionals can sometimes become overwhelmed by the sheer number of documents to review. In most cases, there is no need to review several duplicates of the same document. There are settings available that allow you to dedupe in different ways. For example: dedupe all, dedupe across selected documents or dedupe within custodians. Most importantly, you have the option for any designation placed on a document to be propagated across all duplicate documents.

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