A lot goes into the law profession beyond just attending court cases. It involves handling volumes of documents, scheduling meetings, and managing client expectations. Doing so manually not only wastes time and money, but it's also prone to errors.
That’s where case management software comes in. These powerful applications help automate the many moving parts in a law firm’s operation.
Are you considering streamlining your law firm's day-to-day tasks? Read on to find out more about case management software and how it can help you.
What is Legal Case Management Software?
Case management software is any suite of applications that help lawyers and law firms manage the day-to-day minutiae of their cases. As you can imagine, most legal offices handle multiple cases, each with a potential mountain of documents, contacts, and timelines.
Good case management software automates a lot of these tasks for the law firm. Examples include managing legal documents, scheduling meetings and hearings, and tracking billable time of lawyers on the firm’s payroll.
Since case management software often deals with different aspects of a law firm’s operation, they can be bought as stand-alone modules. This is useful for solo lawyers or smaller firms, where it can be economical to buy only the features that are needed.
Most case management software vendors, however, sell this software as a suite often bundled as a complete practice management solution. Such packages include all other aspects of running a legal business, including accounting and marketing functions. They are often the best approach for larger firms.
Legal Case Management Features
The best litigation management software needs to have critical features for them to be useful to legal professionals.
One of the basic functionalities of such software is to act as a centralized database for all the firm’s case information. These are often legal documents, but can also be contact information, correspondence, and transcripts. For larger firms, access management is crucial. Sensitive documents must not be made available to anyone, but only to the relevant team handling the case.
Scheduling is one other vital feature of case management software. A good system needs to keep track of meetings, court hearings, and submission deadlines to the court. It can also help senior lawyers check if their lawyers’ time is being used efficiently.
In addition to scheduling, case management software can also help track billable time of all the staff on payroll. Some lawyers have alternative arrangements when it comes to time and billing. The software can help track them, so everything is accounted for.
Finally, a good case manager also helps with researching cases. The better ones offer integration with legal platforms and services to aid in the discovery process.
This is but a tip of the iceberg when it comes to features. It’s helpful to check out case matter management software reviews online so you can get a clearer picture of which solution fits you the best.
The Advantages of Law Firm Case Management Software
Lawyers and law firms use case management software to navigate the hectic days in the legal profession, in addition to many other benefits. Here are a few:
- Helps save time
Time is one thing that lawyers can’t get enough of, and a good case management software can help them recover a bit more of that. It can help reduce research time by organizing documents and contacts to make them more searchable.
- Automate document creation
Documents are one of the cornerstones of the legal profession, and it has plenty of them. They can run for hundreds of pages, often repeating facts across different documents.
Case management software can help automate the process of creating documents by instantly generating and filling e-forms. This helps streamline the process while reducing grammatical and spelling errors.
- Meet all deadlines
Missing a deadline is detrimental for a lawyer, as he or she can be sued for malpractice. The most common reason for missing a deadline is disorganization by the lawyer himself or one of his support staff.
Case management software has scheduling features that can notify you of important dates, helping you avoid missed deadlines and threats to your practice.
The Future of Law Case Management Software
There is an increasing number of case management cloud solutions available. This is partly due to convenience and accessibility. For example, lawyers can access the firm’s database in the middle of a deposition, from home, another country, or wherever their case is being handled.
Not only has this technology increased the access and availability of legal documents but also the lawyers themselves, making them more present and prepared for their legal clients.
Of all the applications and features of case management software, its core should still be about managing legal documents for better and faster research. With our eDiscovery software system, you’ll gain that and then some. Contact us today to schedule a demo.