Speed Up Your eDiscovery And Review Process To Save Time And Money

Posted by Shoshana R. Simones, MA | Fri, Dec 30, 2022

We all know that speed is of the essence when it comes to litigation. That’s why utilizing a highly adaptive software solution for your eDiscovery and review process can help you speed up the eDiscovery process and save time and money.

There are several eDiscovery software options on the market. But do their features address your real-world litigation problems? Digital WarRoom offers features that solve the most common issue: complying with legal obligations quickly and efficiently. Read on for our top 5 features that accomplish this. 

5 Useful Features of eDiscovery Software

When you’re involved in litigation or a legal hold or subpoena, you need the ability to filter documents in a variety of ways. Once you have your data, you’ll need to make document productions and understand what a load file production entails. That’s where Digital WarRoom makes things easy. 

You can buy it as a software and handle construct keyword searches and create load files on your own, or you have the option of purchasing it as a service. Whatever your needs, DWR offers real solutions. We don’t try to distract you with flashy user interface details; rather, we offer tools that work to save you time and money. 

Remote Desktop Improves Functionality

A remote desktop solution provides you with advanced features to improve the speed and accuracy of the review process. With a remote desktop, your searches and functions continue running while you conduct other work simultaneously. 

This allows for much quicker loading times for documents. The typical eDiscovery load time might allow you to search 1000 documents during an 8-hour period. However, with Digital WarRoom, you could complete more than twice that. Don’t waste your time on downloads!

Bulk Tag to Save Time

Bulk tagging, for example, allows you to save time by automatically tagging related documents. Marking documents is as easy as a right-click and mark. There are several types of designations designed to give you a full range of options in your decisions on each document – Marks, Issue Codes, and Protective Order Designations. Your marking palette is entirely customizable, and there are several marking workflows available that depend on your own style and needs.

Ad Hoc Searches for Detailed Data

Ad hoc searches give a more detailed analysis than keyword-only searches. This function offers extremely granular options for refining and searching. You can find “hot stuff” quickly and accurately while breaking down search criteria without constraints for hyper-productivity. If it’s searchable, you can look for it with our ad hoc search tools! 

Digital WarRoom allows users to narrow down to exact subsets of documents using multiple filter criteria in combination with one or more keywords. But better yet, Digital WarRoom’s OCR engine will detect and index words from images and PDFs. This means that all words in images and PDFs will be scanned and are, therefore, searchable when reviewing documents. For example, if you OCR a picture of a stop sign, you will be able to enter the keyword “stop,” and the same image will appear in your filter set.

Visualization and “Find Similar” Functions

Visualization and “Find Similar” functions make it easier to spot patterns in large datasets quickly. For example, “near duping” helps sort documents that are incredibly similar but not duplicates. This may include relevant data. DWR offers even more powerful “find similar” search options than most other “near duping” functions on the market. DWR’s Find Similar is designed to locate and rank documents with similar concepts. 

Traditional Find Similar tools look for common words between documents. But this approach is susceptible to the shortfall of having unimportant or overly common words produce undesired matches.  The documents may be similar, but not in a meaningful way with respect to the document content. 

The DWR find similar tool is unique and powerful. It includes multi-attribute options, and can search for similarities that are semantic, thematic, and/or keyword-centric. It exports this into a data map clearly outlining the connection and how the documents are connected. 

Additionally, with our unique visualization tools, you can see data connections mapped out in front of you. Email threads often diverge in different directions when emailers cc and bcc different combinations of people throughout the thread. The email thread visualizer gives you the ability to visually track long threads across many users. It is important not to lose track of these email threads in eDiscovery as they often tell a story. For example: when one document hits on a relevant keyword, the entire thread may be worth reviewing more closely.

High-Quality Analysis

With these features and more, speed up your eDiscovery and review process to ensure the highest quality analysis. From ECA to summaries, our tools are intuitive and detailed. Analysis tools include date histogram, which can help you identify potentially missing documents during ECA. 

Early case assessment (ECA) is the process by which organizations rapidly gather and analyze data about potential matters in eDiscovery, compliance, or internal investigations to reach informed decisions about how to proceed. ECA is vital because it’s the building block for the rest of your data. DWR helps with big-picture data analysis. 

As you collect relevant data, you can use tools for visual breakdown, assess and edit keywords, and search date distribution. Each function can be edited to provide specific, unique, and relevant information to save time and effort. 

The report section is similarly specific. You can add notes, users, and data summaries. Defensibility logs, redaction logs, and privilege logs track additional information. Productions include production summaries and lists of any Bates gaps or overlaps. 

Speed Up eDiscovery with Digital WarRoom

Save time and money by utilizing a remote desktop solution for your eDiscovery and review process today! By harnessing speed, advanced features, bulk tagging, ad hoc searches, visualization, and “find similar” functions, you can speed up your eDiscovery and review process while maintaining high-quality analysis. Don’t wait – speed up your litigation now.

Still not convinced? Read more about how Digital WarRoom is improving eDiscovery, or schedule a demo today. 


Topics: Features